May 6th monthly GIAC meeting
Those in attendance: Nancy Revis, Bill Dupree, Brian Schieber, Ed James,
Doug Love, Chris Morris, Patty Merryman, Neil McLeod, Shawn O'Neil, Norma
Van Allen, Cathleen Cooney, Jeanette Bass, Dan Andrews, Kathy Eckhardt
and Chester. The meeting started @ 7:00 pm.
1. Neil presented a brief web master report starting with membership.
We lost 3 members due to non payment of monthly dues. When Neil stepped
down he broke up the duties so a number of people could handle the job.
Cathleen Cooney will be the Accounts manager for GIAC. Other tasks will
be delegated to the ISP committee
2. Director vacancy: We were short a director for the month
until the annual elections so Ed James volunteered to step in and fill
the position until then. An example the whole membership can follow.
3. Presentation by CommWare Technologies our voice mail provider:
Kathy Eckhardt fielded questions about the capabilities of our new voice
mail system. This system was warranted by the increase of trouble calls
to the president at late hours by calls that should have gone to the tech
support we pay SigmaNet for. The system is TTY compatible and CommWare
is willing to do the relay part of the system for those who need it.
4. Nomination Committee: Email and phone calls have been used to
canvas the membership about our upcoming vacant Board of Director seats
in the Annual election. We urge you to take part in the operational
process of your CO-OP. If nobody comes forward and takes the time than
nobody will benefit and we all lose a good thing that has been GIAC.
5. Audit Committee: The books have been closed out by our treasurer
Chris Morris and a member volunteer Norma Van Allen has agreed to participate
in the end of year audit.
6. Annual Report: The Board of Directors has been charged by the
president to present their year end reports so the Annual report can be
presented to the membership. Mailing of the billing coupons, member account
statement and notification of the Annual Meeting should be done by May
15th. This will be a postal mailing. At this time every member should check
their account to see if they have any discrepancy before the books are
closed and you lose the opportunity for an adjustment. Notify us if you
think your account is in error after you receive your statement.
7. ISP Committee: With all our current outages and technical hang-ups,
the ISP committee has looked into fixing our problem. We should have this
cleared up by the end of May. GIAC will also make a hard copy of documentation
of procedures in all the positions so that anyone can fill a position comfortably
and with the help of others, help the CO-OP. The ISP committee is also
looking for people to give member support in the area of their expertise,
be it Windows 3.1, Windows95 or 98 and especially Mac. Call us. Sometimes
the new members and even the current members need help from time to time.
It counts as VIP credit.
8. Answering Service: If you have a need to leave a message when
E-mail won't do or you need the number for tech support call the GIAC voice
mail at 301-614-8545. At times we will leave announcements for special
occasions like holiday events or get togethers.
9. Classes: May's class will be on Internet Basics taught
by Doug Love. We have been handicapped by the absence of a computer projector
and lack of volunteers for new class topics. June's class will be a brainstorming
session on what you as the membership and community would like to see presented.
We need to ask the library if they have a computer projector in the system
that is available. Also with regard to the projector, Bill Dupree is following
up on vendors that Doug Love contacted at the F.O.S.E.show.
10. Backlog Items - Leadership: Webpage upkeep belongs to those
individuals whose duties are associated with them. If you get the current
information submit it for update.
The Secretary needs to send out meeting notices, minutes and have
available forms and reports. He or she needs to
work closely with the president, account manager and webmaster to keep
an accurate flow of communication. The Treasurer monitors the accounts
so that service can be correct and corporation responsibilities take place.
The Vice President does the class planning, class notices, volunteer
coordination and at years end the audit report. This is why he or she needs
volunteers to chop up the tasks. The President sets the agenda.
He or she has the responsibility of making sure the jobs and role get performed.
Not by doing them but by delegation.
11. Treasurer's Report: The Board has asked that the operating money
be held out and the remainder put into an interest bearing certificate
so as to help the build up toward equiptment such as a projector or needed
items of operation. We sold our last shirt in stock at the meeting. We
are paying our fees on time and our membership equity has increased. We
are healthy financially but need volunteers to run the operation and stay
12. Board Procedures: The Board voted formally to allow email
voting. The board set up guidelines and actually used them on a trial
vote before formally adopting them in this meeting. An override and transfer
to a formal meeting can be done by the President if the subject matter
warrants. The Board was asked that a Director be allowed the task of "Social
Director" as it seems we need to get in touch with our members. A question
arose wether this required a bylaw change but after review it was determined
that the major officers had distributed the tasks amongst the Directors
and this would be no different.The VIP Committee actions were tabled
until after the election due to the upcoming election activities.We need
to have a volunteer attend one of the Labor Day Festival meetings
posted in the news Review to see what we (GIAC) need to do. Also, we the
Board want to especially thank members Nancy Allen for the
wonderful effort she has done on the Membership packets and Laura O'Neil
for writing the articles and announcements in the News Review.
Respectfully submitted Bill Dupree Secretary Greenbelt Internet Access
errors or ommissions contact me at firstname.lastname@example.org